- Notice of the extension and the expected completion date of the application.
- Reasons for the delay.
- The right to appeal this extension and the process for exercising this right.
4. Notification: If the required information is available on the agency's website or falls outside its jurisdiction, the individual should be notified in writing or electronically. The notification should include the following information:
Third: If the individual
wishes to appeal the rejection of the application by a public agency, they can
submit a written or electronic grievance to the agency's office within a period
not exceeding 10 working days from receiving the public agency's decision. The
grievance committee in the agency's office will review the application and make
a decision. The individual will be notified of the committee's decision and
fees (if the request is approved and the appeal is successful, any fees paid
for the review will be refunded).
- Type of notification, such as whether the requested data is available on the agency's website or not within its jurisdiction.
- The right to appeal this notice and the process for exercising this right.
First: Public agencies
should align this policy with their organizational documents, policies, and
procedures. It should be circulated to all affiliated or associated agencies to
ensure integration and the achievement of the policy's goals.
Second: Public bodies must
balance the right to access and obtain information with other necessary
requirements, such as national security and the protection of personal data
Third: Public agencies must comply with this policy and periodically document their compliance according to the mechanisms and procedures determined by these agencies, after coordination.
Fourth: The regulatory
authorities, in coordination with the office, should develop mechanisms,
procedures, and controls for handling complaints within a specified timeframe
and according to the organizational hierarchy.
Fifth: Public agencies
must notify the office in case of rejecting a request to view or obtain public
information or if the specified period for providing the information is
extended (within the scope).
Sixth: When a public agency enters into contracts with other agencies, such as companies providing public services, it must periodically verify compliance with this policy by those agencies. The agency should establish mechanisms and procedures to ensure compliance, including subsequent contracts undertaken by other agencies.
Seventh: Public agencies
have the authority to establish additional regulations for processing requests
pertaining to specific types of public information based on their nature and
sensitivity, in coordination with the office.
Eighth: Public agencies are
required to create forms, whether in paper or electronic format, for accessing
or obtaining public information. These forms should specify the necessary
information and available methods for providing the requested information.
Freedom of Information & Open Data:Open data programs and policies implemented worldwide are often designed to support national economic growth and foster innovation. Making a specific set of public information available and accessible to researchers, entrepreneurs, innovators, and startups creates an environment conducive to business expansion and demonstrates a commitment to transparent governance.Open data programs and policies proactively ensure the right to access public information by releasing or publishing a designated set of information,
such as open data, before formal requests are made. By doing so, governments
can reduce the volume of information requests and minimize associated
processing costs.Relevant Legislation:
In line with the national data governance policies announced by the Saudi Authority for Data and Artificial Intelligence (SDAIA).